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INVOICE READER · Accounts and finance
Bills that type themselves.
AI reads emailed bills, checks them against the order and drafts the accounts entry.
The work
What it actually looks like.
- Trigger A bill is emailed in PDF or photo.
- Step 1 The AI reads it Vendor, GST number, line items, amount.
- Step 2 It checks the order Matched against the purchase order.
- Result A draft entry waits In the accounting software, for approval.
In action
Four moments from one run.
Snapshots from the sample run above, one for each step. The data is made up; the steps are the real ones.
Before and after the automation.
| Task | Before | After |
|---|---|---|
| Enter a bill | Typed by hand | Drafted, then approved |
| Check against the order | Side by side, by eye | Flagged when it differs |
| GST details | Copied over | Read from the bill |
How it is built
What it runs on.
Connects to
Email
Tally or Zoho Books
Runs on
Hubn8n
Models
A large language model
Runs on
- n8n
Connects to
- Tally or Zoho Books
Models
- A large language model
The benefits
What it gives back.
No typing bills in
Designed so a person approves what the AI has drafted instead of entering every bill by hand.
Checked against the order
Each bill is designed to be checked against its purchase order, so a mismatch is flagged, not missed.
Fewer copying errors
Vendor, GST number and total are meant to be read from the bill, not retyped.
Next up
Want to discuss a project?